Association of School Principals & Inspection Officers
Constitution of Association of School Principals & Inspection Officers
Article 1. Nomenclature
This organisation shall be known as “Association of School Principals and Inspection Officers”, hereinafter called ASPIO.
Article 2. Aims and Objectives
(1) The ASPIO will strive to promote the cause of education in the State and extend co-operation to the State Government for the quality improvement of education.
(2) The ASPIO will organise seminars, debates and symposiums on the vital topics of education system.
(3) The ASPIO will enhance the dignity and status of the cadre.
(4) The ASPIO will struggle for the better conditions of service for its members.
(5) The ASPIO will work for national unity and integration.
Article 3. Membership
(1) The membership of ASPIO shall be open to all the Principals and other officers of the Department of Education working in the same cadre or on the senior positions and must have been promoted from its share.
(2) The membership fee will be Rupees Five Hundred for the one tenure of the ASPIO.
(3) The membership fee will be collected by a member of the ASPIO duly authorised by the State or District Body.
(4) The share of the State Body will be sixty percent and that of the District forty percent.
(5) Whole amount so collected by means of membership, collection or grant shall be deposited by the
collectors with the State Cashier after deducting the District share only.
Article 4. Termination of Membership
(1) A person, otherwise eligible to become a member of ASPIO, who does not pay the membership shall cease to be a member of ASPIO.
(2) A person who indulges in anti ASPIO activities will be ousted by a majority of members present and voting in the State Executive. This is mandatory for the State Executive to give a chance of explanation to the person so accused.
(3) A person who has been expelled from membership shall be given membership after a resolution by the State Executive only.
(4) A member who is transferred to another District will cease to be in the Executive of that District but will continue if a member of State Body.
(5) A member who is convicted by a court in any case will automatically cease to be the member of ASPIO.
(6) A member who attains the age of superannuation will automatically cease to be a member & an office bearer from the date of retirement.
(7) A member who submits resignation as government servant to the department will lose membership with immediate effect.
(8) A member who volunteers to quit ASPIO may tender resignation and will cease to be a member as soon as the resignation is accepted by the State President or District President for their respective bodies.
Article 5. Tenure
The tenure of the ASPIO will be two years.
(1) The State General House on the recommendation of the State Executive can extend its tenure up to a maximum of six months.
Article 6. Quorum
The quorum for the General House of the District and State Body will be one tenth of the total membership at the time of District / State Elections.
(1) The quorum for the State and District Executive meetings will be one fifth of the office bearers.
(2) If a meeting is adjourned due to the lack of quorum it will be recalled at a later stage and section (1) of article 6 will be ineffective for the rescheduled meeting.
Article 7. Composition of ASPIO
The ASPIO will consist of :
(1) The District Body.
(2) The State Body.
Article 8. ASPIO at District Level
(1) All the members of ASPIO will form the General House at District level.
(2) All the members will cast their vote in the elections for the District Executive.
(3) The elections for the District Body will be notified by the State Body.
Article 9. District Executive
(1) The District Body must elect following office-bearers at the District level :
(i) President (ii) Sr. Vice President
(iii) Vice Presidents [2] (iv) Gen. Secretary (v) Joint Secretary (vi) Finance Secretary (vii) Ten members of the Executive unanimously or by voting.
(2) All the decisions in the District Executive will be taken by a majority vote.
Article 10. Duties of the District President
(1) The President will :
(i) preside over the meetings of the General House and Executive at District level.
(ii) take such steps that the fraternity of the ASPIO flourish day by day.
(iii) take such measures which are necessary for the implementation of the decisions of the District and State Executives.
(iv) brief the media of the decisions taken in the District Executive.
(v) accord sanctions to the expenses of the District Body.
(2) The Senior Vice President will perform all the duties of the President in his absence.
(3) If the post of the President is caused vacant due to any reason, there will be no by- elections. The Senior Vice President will automatically take over as the President. But this change is to be ratified by the District General House in its meeting convened within three months by the General Secretary.
(4) The Vice Presidents will assist the President as and when desired by the latter.
(5) The General Secretary will :
(i) lookafter the organisation in the District.
(ii) convene the meetings of the General House and Executive as directed by the President.
(iii) be responsible for all kinds of correspondence of the District Executive.
(iv) initiate the steps for the implementation of the decisions taken by the District Executive and General House.
(v) maintain all the records of the ASPIO at District level.
(6) Joint Secretary will assist the General Secretary.
(7) The Finance Secretary will :
(i) collect all the subscriptions.
(ii) receive contributions and donations.
(iii) pay the expenses out of District collection after authentication by the President on the bills.
(iv) maintain all the financial accounts of District.
(v) present the Income-Expenditure Report in the General Elections at District level.
(8) All other office bearers elected / nominated as per Article 9 (2) will be assigned duties by the President.
Article 11. ASPIO at State Level
It will consist of General House and State Executive Council.
1. General House :
(1) The General House of ASPIO will consist of members as per clause (1) of Article 3.
(2) There must be atleast one meeting of the General House once in a year.
(3) The General Secretary on the decision and direction of the Steering Committee will summon the meeting of the General House at a place and date suggested by the State President.
2. The State Executive :
(1) Chief Patron
(2) Patrons
(3) Chief Advisor
(4) Advisors
(5) President
(6) Sr. Vice President
(7) Vice Presidents
(8) General Secretary
(9) Joint Secretaries
(10) Finance Secretary
(11) Secretary Head Quarter
(12) Assistant Secretary Head Quarter
(13) Press Secretaries
(14) Chief Organising Secretary
(15) Zonal Organising Secretaries
(16) Auditors
(17) Website Incharge
(3) All the Presidents and General Secretaries of the Districts will be ex-officio members of the State Executive.
(4) Steering Committee :
(i) It will have five members including the State President and General Secretary.
(ii) It is mandatory for the State President to have consultation with this committee before resorting to an action by the ASPIO.
(5) Legal Advisory Committee :
The State Executive will have to get the views of the Legal Advisory Committee before moving to court in any case.
(6) The State Executive can have any number of office bearers on one post.
(7) The State Executive may create new posts / committees for special purposes.
Article 12. Functions of State Executive
(1) President : The State President will :
(i) preside over the meetings of the General House and other State Committees of the ASPIO.
(ii) tap every genuine source to get the maximum benefit for the members of ASPIO.
(iii) form the Women Cell to ensure and encourage the participation of the female members.
(iv) form sub-committees like:
(a) ‘Punjab Co-ordination Committee’,
(b) HP Board of School Education Co-ordination Committee etc. and nominate members and Chairpersons to these committees.
(2) The Senior Vice President will perform all the duties of the President in his absence.
(3) If the post of the President is caused vacant due to any reason, there will be no by- elections. The Senior Vice President will automatically take over as the President. But this change is to be ratified by the State General House in its meeting convened within three months by the General Secretary.
(4) The Vice Presidents will assist the President as and when desired by the latter.
(5) The General Secretary will :
(i) lookafter the organisation in the State.
(ii) convene the meetings of the General House and Executive as directed by the President.
(iii) be responsible for all kinds of correspondence of the State Executive.
(vi) initiate the steps for the implementation of the decisions taken by the State Executive and the State General House.
(vii) maintain all the records of the ASPIO at State level.
(6) Joint Secretary will assist the General Secretary.
(7) The Finance Secretary will :
(i) collect all the subscriptions.
(ii) receive contributions and donations.
(vi) pay the expenses out of State collection after authentication by the President on the bills.
(vii) maintain all the financial accounts of State.
(viii) present the Income-Expenditure Report in the General Elections at State level.
(8) All other office bearers elected / nominated as per Article 11 (2) will be assigned duties by the President.
Article 13. Elections
1. Elections will be held first for District Bodies and then State Executive once in two years.
2. The Steering Committee of ASPIO will decide the dates and venues for the elections of the State and District Bodies and appoint the Election Observers and Returning Officers for the same. The General Secretary of ASPIO will notify these dates.
3. The Steering Committee may supersede provisions of Article 13 clause (4) & (5) in exceptional cases.
4. The elections of the District and State Bodies will be conducted as per clause (1) of Article 9.
5. The notification of the elected Executives of the Districts will be circulated within three weeks and that of the State within a month by the General Secretary of the District and State respectively.
Article 14. Removal from Office
1. The President and General Secretary can be removed from office by the General House of ASPIO.
2. Atleast 25 percent of the total members of ASPIO will serve a written and signed notice to the General Secretary for the removal of the President.
3. The General Secretary will call the meeting of the General House within 45 days.
4. To remove the General Secretary the notice as per Article 14 clause 2 will be given to the President. The President will call the meeting within 45 days.
5. The President or the Secretary, as the case may be, should be given atleast 30 minutes time to vindicate their positions.
6. The motion to oust the President / General Secretary should be adopted by two third of those members present in the meeting.
7. The removal of the President and General Secretary will also mean the removal of their Executives.
8. Contents of article 14 will be effective in the Districts also.
Article 15. T.A. & D.A.
T.A. will be paid to the office bearers of the State and District Bodies only for attending official meetings with the government sought and for conducting District and State elections deployed by the steering Committee.
Article 16. Audit
The audit of the funds will be conducted by the auditors of ASPIO. They will prepare a report or recommendations in writing which will be presented by the General Secretary in the General House of Election Meeting.
Article 17. Interpretation of the Constitution
(1) In case of any clarification or interpretation of the provisions of the Constitution of ASPIO the members of the Constitution Committee and Chairman of the Legal Advisory Committee will decide the matter.
(2) The provisions of Article 17 (1) will automatically be suppressed by the decision of a judicial court.
(3) The amendments, to the constitution, if any, will first be passed by the State Executive and presented before the General House. Such amendments will come into force from the date these are adopted by the General House.
Article 18. Implementation of this Constitution
(1) The State Executive will discuss minutely the provisions of the constitution presented by the Chairman of the Constitution Committee.
(2) The provisions of the constitution will be implemented from the date of its passing by the State Executive as a stop gap arrangement.
(3) The President of ASPIO will present the draft of the Constitution before the General House in its first forthcoming meeting. The amendments passed by a majority vote will be incorporated in the Constitution.
Article 19. Adoption of Constitution
The constitution will completely come into force from the date on which it is adopted by the General House.
Signatures of the Draft Committee :
(1) _________________________
(K.D. Sharma GSSS Jaisinghpur, Kangra)
Chairman
(2) _________________________
(O.P. Vashishth GSSS Silh, Kangra)
(3) _________________________
(Anil Nag GSSS Ballah, Kangra)
(4) _________________________
(B.K. Sharma GSSS Badaran, Hamirpur)
------------------------------------------------------------
Signatures of the State Executive Members:
